Moving out? You'll want to send a letter to your apartment office to make everything official. Here's how to do it. Check your lease to ensure that this will provide the office with everything they'll need.

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[edit] Steps

Create a header. The first part of the header should include the following information:
- Your name
- Your street address
- Your city, state and zipcode
- Date that this letter was presented to the manager (At least 30 days in advance of the end of your lease term. Some complexes require 60 days).
Add your apartment manager's information below yours.
- List the full name and address of the apartment manager:
- Name of Manager
- Blank Apartments Management Office
- Resident Blvd.
- City, state and zipcode of manager
Give any details in the body of the letter.
- Dear Manager:
  
  According to the terms of my lease, I will vacate my apartment, #123 Blank Apartments, on Mo./Day/Year. I am not planning on leasing this unit or a different apartment unit from this complex, and will clean the apartment in accordance with the move-out cleaning instructions. I would appreciate the return of my security deposit within thirty (30) days after vacating my apartment.
  
  I would like to thank you for your courtesy and services during the period of my lease.
Close your letter.
- Sincerely,
- Your signature The signature of your roommate(s)
- Your name (typed) The name(s) of your roommate(s) (typed)

[edit] Tips

Be sure to provide your forwarding address:
- The forwarding address for the return of my security deposit is:
  Your Name
  New Apartment St.
  New city, state and zip